The Association for Chemoreception Sciences (“AChemS”) respects the privacy of its members and other visitors to its web site. This Privacy Statement describes how AChemS treats personal information when you use ACHEMS’s Web site located at www.achems.org (each, the “Site”). This Privacy Statement does not address or govern any information gathering, use, or dissemination practices related to information collected from the user (referred to as "you" or "your") other than directly through or from the Site, such as from telephone, facsimile, postal mail, personal delivery, or other or additional offline means or media. By using the Site, you agree to the terms and conditions of this Privacy Statement.
Collection of Personally Identifiable Information
“Personally Identifiable Information” is information that identifies you as an individual. The Personally Identifiable Information we collect is what you tell us about yourself.
Several areas of the AChemS website (such as membership forms, meeting registration forms, abstract submission forms, and online voting forms) require users to provide various types of information, including contact information (e.g., name, postal address, telephone number, and email address), unique identifiers (like passwords), financial information (like credit card numbers), and demographic information. Each type of information serves a different purpose, depending on where it is requested.
Use and Disclosure of Information Collected
Data collected by AChemS are used to provide better service to AChemS members and other users of AChemS’s web site. AChemS may share personally identifiable information collected through the Site with AChemS staff and third party vendors for internal business purposes, and may disclose personally identifiable information as required by law or legal process, such as if the data are subpoenaed.
AChemS uses member contact information to distribute the AChemS Newsletter, and to send you information about meetings and membership benefits such as voting privileges, award opportunities, funding agency requests for information, leadership opportunities, etc. Membership contact information is also used to contact members when necessary for administrative purposes.
The online Membership Directory is available to the public and contains information provided during membership application and renewal as specified in the application process. Members may change this selection and opt out of inclusion at any time in the membership area of the website or by contacting the AChemS Administrative Office as described below.
Information included in the annual meeting registration (name and contact information) is published with the meeting program, which is distributed at the annual meeting and publically available online.
If you are not a resident of the United States, the collection, use, and disclosure of information contemplated in this Privacy Statement may involve a transfer of the information to jurisdictions located outside your country of residence that may not have equivalent laws and rules regarding personally identifiable information. By using the Site, you consent to such transfer for the purposes described in this Privacy Statement.
AChemS uses email as a method to communicate with members and colleagues. Users may opt out of receiving emails at any time.
Third Party Payment Processor
Providing Visitors with Anonymous Access
Visitors can browse our Site without disclosing personally identifiable information. Only aggregate data, such as IP addresses and the number of hits per page, are collected. These data do not provide any personally identifying information, and are used only in aggregate form for internal analysis of web site usage and traffic and for the improvement of AChemS programs.
A cookie is a file that stores data on a user's computer or returns it to the web server. The data in the file is information a user has entered using an online form, or generic information about the visiting user, such as IP address. A cookie can store information temporarily (session cookies) or permanently (regular cookie).
AChemS uses permanent or temporary cookies to remember you when you've logged in. Cookies help the Site remember your login upon return to eliminate your need to login again. You may uncheck the "Remember my username and password on this computer" option when logging in to use only a temporary session cookie. Session cookies are also used in multipage forms to remember what you have filled out from one page to another.
Privacy of Children
The Site is not intended for individuals under the age of 18. The Site does not knowingly collect personal information online from users in this age group. If we learn that we have collected personal information from a child under age 18, we will delete that information as quickly as possible. If you believe that we might have any information from a child under age 18, please contact us. We strongly recommend that minors ask their parents for permission before sending any information about themselves to anyone over the Internet and we encourage parents to teach their children about safe internet use practices.
The Site may contain links to other sites. AChemS is not responsible for the privacy practices or the content of external websites. Websites maintained by third parties may collect information and use it in a way inconsistent with this privacy statement. We encourage our users to be aware when they leave the Site, and to read the privacy statements of each website they visit.
We may request information regarding the operation and functioning of our Site, or about our current or potential programs, from users through surveys. Survey participation is completely voluntary and the user has a choice whether or not to disclose any information. Information requested may include contact information (such as name and email address) and demographic information (such as zip code and age). Feedback received is used to improve our Site and programs. Personally identifiable information submitted by the user in response to surveys may be used to provide information on opportunities for participation in educational activities and leadership in AChemS, as indicated in survey forms.
Electronic comments submitted in connection with or in response to a request for input will only be published if permission is provided by the user. Participation is completely voluntary and the user has a choice whether or not to disclose any information.
If you have any questions about this Privacy Statement, the practices of this Site, or dealings with this Site, you can contact AChemS using the contact information below. You may also contact us if you wish to opt out of online communications from AChemS. Further, users may contact us to correct or modify information previously provided.
Administrative Office Address
Association for Chemoreception Sciences
2111 Chestnut Ave
Glenview, Illinois 60025 USA
Changes to this Privacy Statement
AChemS reserves the right to change this privacy statement at any time. Unless otherwise required by law, notice of any new or revised Privacy Statement, as well as the location of the new or revised statement, will be posted on the Site prior to the change. It is the obligation of users returning to the Site to learn of changes to the Privacy Statement since their last visit. Any change to this Privacy Statement shall be effective as to any user who has visited the Site before the change was made.
Last revised: January 5, 2017